Your Guide to Email Etiquette

We send 207 billion emails every day. It’s become such a habit that we hardly consider what we’re doing. But how can you ensure that every message you send is both courteous and professional?

Fortunately, the rules are straightforward. Structuring your email means stating your point clearly in your subject line and opening paragraph. People are in a hurry these days and don’t want to read thick paragraphs of text.

The way you address your messages is also important if you wish to make a good impression and avoid giving offense. It is a mistake to assume that all emails should have an informal tone. Always begin with a “Hello…” or “Dear…” and use the recipient’s full name until you get to know them better. Don’t “Reply All” unless strictly necessary. At best you might waste the recipients’ time. At worst, your indiscretion could cause any number of embarrassing scenarios.

We’ve created a handy new infographic which covers all of the major email rules. From crafting subject lines to creating your signature, you can stay on track by referring to these important points the next time you have an important email to write.

Email etiquette helps us to understand each other in a noisy modern world. Practice using these simple rules and writing emails will soon become second nature!

Email etiquette guide infographic

Sources

 

NC State University (2016). Why do you need email etiquette? ncsu.edu

Study.com (2016). Why is Email Etiquette Important? study.com

Goudreau, J. (2015). 17 Tips For Writing An Excellent Email Subject Link. businessinsider.com

NetManners (2016). 101 E-mail Etiquette Tips netmanners.com

Smith, J. (2016). 15 Email Etiquette Rules Every Professional Should Follow inc.com

Held, M. (2014). Five Ways To Keep Your Tone In Check When Writing Business Emails. huffingtonpost.ca

WikiHow. (2016). How to Use Proper Business Email Etiquette. wikihow.com

Neely, P. (2014). 7 Tips for a Powerful Email Call to Action practicalecommerce.com

Quickbase (2013). 10 Tips for Better Email Etiquette. quickbase.com

OfficeTeam (2016). Email Signature Etiquette: The Good, the Bad and the Unnecessary roberthalf.com

Masters, D. (2014). How to Write Clear and Professional Emails business.tutsplus.com

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About 

Babs is a Lead Content Strategist and financial guru. She loves exploring fresh ways to save more and enjoy life on a budget! When she’s not writing, you’ll find her binge-watching musicals, reading in the (sporadic) Chicago sunshine and discovering great new places to eat. Accio, tacos! 

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